Board of Directors, 2017

Position Position Held By Email
President Sharon Malone president@lincolnglenbaseball.com
VP Operations/Scheduling Sharon Malone
Secretary Greg Lindahl secretary@lincolnglenbaseball.com
Information Officer Mike Mazzoni info-officer@lincolnglenbaseball.com
Legal & Insurance Becky Jones legal@lincolnglenbaseball.com
VP JR / Seniors / Big League Ed Lee vp-juniors@lincolnglenbaseball.com
Treasurer Mike Mazzoni treasurer@lincolnglenbaseball.com
VP Majors Jim Fish vp-majors@lincolnglenbaseball.com
VP AAA Dean Samara-Rubio vp-aaa@lincolnglenbaseball.com
VP AA Justin McCarthy vp-aa@lincolnglenbaseball.com
VP Farm Aaron Burriesci vp-farm@lincolnglenbaseball.com
VP T-Ball Ron Durst vp-tball@lincolnglenbaseball.com
VP Umpires Scott Price
Gary Cromartie
vp-umpires@lincolnglenbaseball.com
Player Agent Hani Durzy player-agent@lincolnglenbaseball.com
Equipment Director Carlos Trujillo
Chris Guerrero
equipment@lincolnglenbaseball.com
Safety Director Mike Flynn safety@lincolnglenbaseball.com
Conduct Review Committee Chris Whitney conduct@lincolnglenbaseball.com
Tryout Coordinator Ryan Hoffman tryouts@lincolnglenbaseball.com
Fence / Ads / Sponsors Peter Haight sponsors@lincolnglenbaseball.com
Field Operations LL Mike Hawkins fields1@lincolnglenbaseball.com
Field Operations Jr / Seniors TBD fields3@lincolnglenbaseball.com
Director of Team Parents Helen Solinski team-parents@lincolnglenbaseball.com
Snack Shack, LL Lisha Bates snack-shack@lincolnglenbaseball.com
Merchandise/Special Events Reanna Rhodes merchandise@lincolnglenbaseball.com
Webmaster J.C. Counts webmaster@lincolnglenbaseball.com
Advisors Keith Lundquist
Paul Onorato
Rob MacDonald (attny)
Laurie Rothenberg
Anna Holder
Kevin Albanese
Kevin Vannest
Dan Holder

President The President is a voting member of the Lincoln Glen Little League and is expected to attend a majority of the board meetings.
Excerpt from Little League International Handbook:
The president has many responsibilities in the administration of the league. Each President is elected by, and is accountable to, the local league board of directors. Duties of a president are described within the limits of the rules and regulations, and within the local league constitution, giving each president the ability to oversee the affairs of all elements of the league.


As the chief administrator, the president selects and appoints managers, coaches, umpires and committees. As such, no person becomes a manager, coach, umpire or committee member without the approval of the president. However, all appointments are subject to final approval by the local league’s board of directors.


Importantly, the president is the officer with whom Little League International maintains contact. The president also represents the league in the District organization.


Beyond the requirements of league administration, the president should personify the best public image in reflection to the community at large. Each president should take an active role in gaining support and winning friends for the league program.


The president presides at league meetings, and assumes full responsibility for the operation of the local league. The president receives all mail, supplies and other communications from the Little League Headquarters. A president may manage, coach or umpire, provided he/she does not serve on the protest committee, nor serve as tournament team manager or coach.

Duties/Responsibilities:

The President shall:

1. Conduct the affairs of the Local League and execute the policies established by the Board of Directors.

2. Present a report of the condition of the Local League at the Annual Meeting.

3. Communicate to the Board of Directors such matters as deemed appropriate, and make such suggestions as may tend to promote the welfare of the Local League.

4. Be responsible for the conduct of the Local League in strict conformity to the policies, principles, Rules and Regulations of Little League Baseball, Incorporated, as agreed to under the conditions of charter issued to the Local League by that organization.

5. Designate in writing other officers, if necessary, to have power to make and execute for/and in the name of the Local League such contracts and leases they may receive and which have had prior approval of the Board.

6. Investigate complaints, irregularities and conditions detrimental to the Local League and report thereon to the Board or Executive Committee as circumstances warrant.

7. Prepare and submit an annual budget to the Board of Directors and be responsible for the proper execution thereof.

8. With the assistance of the Player Agent, examine the application and support proof-of age documents of every player candidate and certify to residence and age eligibility before the player may be accepted for tryouts and selection;

9. Collection of all volunteer applications from Vice Presidents;

10. Provide annual timeline for activities and events to Board of Directors.

Time Commitment:

1. 10 monthly board meetings of approximately 2 hours per meeting.

2. 10 monthly District President’s meetings of approximately 2 hours per meeting.

3. Other activities will accumulate to approximately 2 hours per week in the off season and 4 to 6 hours per week during the season and playoffs/tournaments.

VP Operations The Vice President of League Operations is a voting member of the Lincoln Glen Little League and is expected to attend a majority of the board meetings.Duties/Responsibilities

The Vice President shall:

1. Perform the duties of the President in the absence or disability of the President, provided he or she is authorized by the President or Board to so act.
When so acting, the Vice President shall have all the powers of that office.

2. Assist the President with conducting the affairs of the Local League and assist with executing policies established by the Board of Directors.

3. Provide assistance to the President with the day to day running of the league.

4. Assist the President with any other tasks that are deemed necessary.

Time Commitment:

1. 10 monthly board meetings of approximately 2 hours per meeting.

Secretary The Secretary position is a voting member of the Lincoln Glen LL and is expected to attend a majority of the board meetings. The secretary maintains a register of members and directors, records the minutes of meetings, is responsible for sending out notice of meetings, issues membership cards and maintains a record of league’s activities. He/she works with other board members as needed to support different areas of the league.

Duties / Responsibilities

The Secretary shall:

1. Be responsible for recording the activities of the Local League and maintain appropriate files, mailing lists and necessary records.

2. Perform such duties as are herein specifically set forth, in addition to such other duties as are customarily incident to the office of Secretary or as may be assigned by the Board of Directors.

3. Maintain a list of all Regular, Sustaining and Honorary Members, Directors and committee members and give notice of all meetings of the Local League, the Board of Directors and Committees.

4. Issue membership cards to Regular Members, if approved by the Board of Directors.

5. Keep the minutes of the meetings of the Members, the Board of Directors and the Executive Committee, and cause them to be recorded in a book kept for that purpose.

6. Conduct all correspondence not otherwise specifically delegated in connection with said meeting and shall be responsible for carrying out all orders, votes and resolutions not otherwise committed.

7. Notify Members, Directors, Officers and committee members of their election or appointment.

Time commitment:

1. Attend 10 monthly board meetings estimating 2 hours each meeting.

2. Additional activities—approximately 4 additional hours per month.

Information Officer The League Registrar (Information Officer) is a voting member of the Lincoln Glen Little League and is expected to attend a majority of the board meetings.

Duties/Responsibilities:

1. Manage the online registration process and ensure that league rosters are maintained on the League’s website.

2. Assign administrative rights to league volunteers and teams.

3. Serve as primary contact person for Little League and leagueone.com regarding optimizing use of the Internet for league administration and for distributing information to league members and to Little League International.

 

Time Commitment:

1. 10 monthly board meetings of approximately 2 hours per meeting.

2. Other activities approximately 10 to 20 hours per year.

Tryout Coordinator This position is a voting member of the Lincoln Glen Little League and is expected to attend a majority of the board meetings. He/She manages all aspects of tryouts and coaches training, presents a coach/manager training budget to the board and gains the funds necessary to implement a league-wide training program. He/She will help implement www.LittleLeagueCoach.org as the manager-coach education program for the league. In the role of Tryout Coordinator, on the day of tryouts you will make sure each station is staffed with volunteers, each station is setup with the
proper equipment, and is run in a safe manner for everyone involved. As the Coaching/Tryout coordinator you may manage, coach or umpire provided they do not have conflicting interests.

Duties / Responsibilities:

The Coaching/Tryout Coordinator shall:

Coaching:

1. Work with the VP’s of each division to ensure the leagues Coaching Standards are met.

2. Coordinates mini-clinics as necessary (Hardtke for coaches/managers and skill positions like catcher).

3. Order and distributes training materials to coaches and managers.

Tryouts:

1. Work with the Information Officer to organize volunteers for Player Evaluations.

2. Work with Field Operations to setup the different stations.

3. Publish a schedule for each age group (template available).

4. Work with the Player Agent and VP’s of Farm, AA, AAA and Majors to set evaluation expectations of managers’ responsibilities.

5. Post Mortem: Solicit feedback to what worked and what did not. How can we improve?

Time Commitment:

1. 10 monthly board meetings of approximately 2 hours per meeting.

2. Additional time commitments of 10 to 20 hours per season.

Legal & Insurance The Legal and Insurance Director is a voting member of the Lincoln Glen Little League and is expected to attend a majority of the board meetings.Duties/Responsibilities:

The Legal and Insurance Director shall:

1. Advise the Board of Directors on legal issues, including following Robert’s Rules of Order

2. Serve as a member on the Conduct Review Committee.

3. Advise the Board of Directors regarding insurance issues.

4. Responsible for filing Little League charter and insurance.

5. Oversee the Collection of Volunteer Applications and running background checks for all volunteers.

Time Commitment:

1. 10 monthly board meetings of approximately 2 hours per meeting.

2. 40 hours collecting and processing volunteer applications and completing background checks.

3. 4-5 hours reviewing constitution, local rules and insurance policies.

4. 2-3 hours advising on legal issues and serving on CRC.

VP JRs/Seniors The VP of Juniors/Seniors position is a voting member of the Lincoln Glen LL and is expected to attend a majority of the board meetings. He/she manages all aspects of the preseason and regular season interactions with managers and coaches. He/she works with other board members as needed to support different areas of the league. As VP of Juniors/Seniors you may manage, coach or umpire provided they do not have conflicting interests.Duties / Responsibilities

1. Conduct the formation of teams if applicable with the assistance of the Player Agent.

2. Be in charge of coordinating managers and coaches for each team. Work with the board to evaluate all coaching candidates.

3. Works with the President to ensure that a background check is completed for each manager and coach.

4. Assist in Verification Night.

5. Coaching Standardization: Encourage managers and coaches to attend organized coaching clinics.

6. Review schedule with VP of Operations/Scheduling.

7. Develop/Publish a practice schedule.

8. Keep up with player-related issues including roster changes, vacancies, long-term injuries, etc. and communicate immediately to Player Agent.

9. Observe the conduct of Managers/Coaches during practices and games throughout the season.

10. Investigate all complaints and concerns of play, in your division. You have the authority to settle disputes, but may request assistance from Player
Agent, Chief Umpire or President.

11. Vote on matters before the Board of Directors.

12. Solicit End of Year feedback from Manager/Coaches for what can be improved.

13. Attend district 12 Junior/Senior representative meetings for coordination of regular season, TOC, and All-Star seasons.

14. Coordination of All-Star team player and Manager/Coach selection.

15. Coordination with Willow Glen high school coach to coordinate use of fields for practices and games.

16. Coordination with approved umpires for all regular season games.

17. Coordination of field improvement and maintenance with managers/coaches and Willow Glen High School coaches and school administrators.

18. Coordination with League Director of fields for budgeting and execution of field maintenance and improvement.

19. Maintain list of available pool players.

Time Commitment:

1. 10 monthly board meetings estimating 2 hours each meeting.

2. Approximately 20 hours of other activities.

Treasurer The Treasurer is a voting member of the Lincoln Glen Little League and is expected to attend a majority of the board meetings.

Duties/Responsibilities:

The Treasurer shall:

1. Perform such duties as are herein set forth and such other duties as are customarily incident to the Office of Treasurer or may be assigned by the Board of Directors.

2. Receive all monies and securities, and deposit same in a depository approved by the Board of Directors.

3. Keep records for the receipt and disbursement of all monies and securities of the Local League and approve all payments from allotted funds and draw checks therefore in agreement with policies established in advance of such actions by the Board of Directors. Excerpts from Lincoln Glen Little League
Local Rules:

a. All disbursements >$5,000 by check must have dual signatures.

b. For purchases greater than $5,000 the Treasurer must obtain BOD approval before ANY League official can commit to the purchase.

c. Monthly bank account reconciliations should be reviewed by a Board member without current League financial responsibilities, but with an appropriate financial/accounting background.

4. Prepare an annual budget, under the direction of the President, for submission to the Board of Directors at the Annual Meeting.

5. Prepare an annual financial report, under the direction of the President, for submission to the Membership and Board of Directors at the Annual Meeting, and to Little League International.

6. Coordinate the preparation and filing of all necessary Tax Returns and Non-Profit disclosures, prior to the required date, usually February 15 of the year following the end of the League’s fiscal year.

 

Time Commitment:

1. 10 monthly board meetings of approximately 2 hours per meeting.

2. Prepare weekly snack shack deposits, approximately 2 hours per week during the little league season.

3. Prepare monthly financial records and bank reconciliations, approximately 6 hours per month.

4. Prepare disbursements as needed, approximately 2 hours per month during the little league season.

Other Comments:

1. The Treasurer should have adequate financial and/or accounting background necessary to complete the required tasks and roles.

2. In addition to volunteer application process, the Treasurer and all volunteers that have access to League assets, should undergo a background financial check to include, but not limited to an annual credit check.

VP Majors The VP of Majors is a voting member of the Lincoln Glen Little League and is expected to attend a majority of the board meetings.

Duties/Responsibilities:

The VP Majors shall:

1. Manage any issues/conflicts with parents, players or managers.

2. Ensure the major league teams have equal practice time, are issued proper equipment, fair selection process for the teams.

3. Understand the rules both local and little league versions.

4. Understand the All-Star selection process and make it known to the teams that the players will respect the game of baseball, the league officials,
umpires and other players.

5. Issue uniforms and collect them back.

6. Manage the Playoff selection process, the playoff tournament and issue the end of season trophies and participation awards.

7. Collection of all volunteer forms for every team and deliver to President.

8. Insure all Team Managers, Coaches and Team Parents are registered as a volunteer online.

9. Insure all code of conduct and medical release forms have been collected by each Team Manager in division.

Time Commitment:

1. 10 monthly board meetings of approximately 2 hours per meeting.

VP AAA The VP of AAA is a voting member of the Lincoln Glen Little League and is expected to attend a majority of the board meetings.

Duties/Responsibilities:

The VP AAA shall:

1. Manage any issues/conflicts with parents, players or managers.

2. Ensure the AAA league teams have equal practice time, are issued proper equipment, fair selection process for the teams.

3. Understand the rules both local and little league versions.

4. Understand the All-Star selection process and make it known to the teams that the players will respect the game of baseball, the league officials,
umpires and other players.

5. Issue uniforms and collect them back.

6. Manage the Playoff selection process, the playoff tournament and issue the end of season trophies and participation awards.

7. Collection of all volunteer forms for every team and deliver to President.

8. Insure all Team Managers, Coaches and Team Parents are registered as a volunteer online.

9. Collection of all volunteer forms for all teams in division and deliver to President.

10. Insure all code of conduct and medical release forms have been collected by each Team Manager in division.

Time Commitment:

1. 10 monthly board meetings of approximately 2 hours per meeting.

VP Farm The VP of Farm position is a voting member of the Lincoln Glen LL and is expected to attend a majority of the board meetings. The VP manages all aspects of
the preseason and regular season interactions with Managers, Coaches and Parents. The VP works with other board members as needed to support different
areas of the league.

Qualifications:

  • Prior Coaching or Managing experience.
  • Sound leadership, couched in knowledge, experience and common sense.
  • Efficient organizational and administrative abilities.
  • Dedication to the goals and purpose of Little League.
  • Personify the best public image in reflection to the community at large.

Duties/Responsibilities:

  • Determine how many potential returning Managers are interested in coming back. Review evaluations with President to determine if Managers are qualified
    to return prior to Board approval.
  • Create a list of potential new Managers to manage in Farm. If evaluations exist review with the President to determine if such persons are qualified to
    manage a team prior to Board approval.
  • Each candidate will be interviewed by the VP of Farm.
  • Assist Tryout Coordinator on tryout day. Lead and run Farm tryouts.
  • Assist Player Agent and Information Officer on running Farm draft.
  • Help coordinate with Player Agent and Information officer late sign ups and the balancing of teams.
  • Create and publish team practice schedules.
  • Maintain and update Farm rules with board approval.
  • Review game schedules from VP of Scheduling.
  • Keep Managers updated on all League information (Clinics, Game Schedules, etc).
  • Work with League Legal counsel to make sure all Managers, Asst. Coaches, and Volunteers have completed background checks and have been approved.
  • Conduct an all Managers/Coaches meeting prior to the regular season. Key objectives will be League rules, Standardization of skills, and
    Leadership/Coaching.
  • Observe the conduct of Managers/Coaches/Players/Parents during practices and games throughout the season.
  • Investigate all complaints and concerns of play. VP may settle disputes, but may request assistance from Player Agent, or President.
  • Conduct an end of the regular season Managers/Coaches meeting. Blind draw for playoff seeding. Review of Board approved Playoff Rules.
  • Assist Player Agent in voting process for Futures Game.
  • Select Teams, Managers and Coaches for Futures Games.
VP T-Ball The VP of Tee Ball position is a voting member of the Lincoln Glen LL and is expected to attend a majority of the board meetings. He/she manages all
aspects of the preseason and regular season interactions with managers and coaches. He/she works with other board members as needed to support different
areas of the league. As VP of T-Ball you may manage, coach or umpire provided they do not have conflicting interests.

Duties / Responsibilities:

1. Conduct the formation of teams if applicable with the assistance of the Player Agent.

2. Be in charge of coordinating managers and coaches for each team. Work with the board to evaluate all coaching candidates.

3. Works with the President to ensure that a background check is completed for each manager and coach.

4. Assist in Verification Night.

5. Coaching Standardization: Encourage managers and coaches to attend organized coaching clinics.

6. Review schedule with VP of Operations/Scheduling.

7. If needed develop and publish a practice schedule.

8. Keep up with player-related issues including roster changes, vacancies, long-term injuries, etc. and communicate immediately to Player Agent.

9. Observe the conduct of Managers/Coaches during practices and games throughout the season.

10. Investigate all complaints and concerns of play, in your division. You have the authority to settle disputes, but may request assistance from Player
Agent, Chief Umpire or President.

11. Vote on matters before the Board of Directors.

12. Solicit End of Year feedback from Manager/Coaches for what can be improved .

Time commitment:

1. Approximately 30 hours, including 10 monthly board meetings of about 2 hours each.

VP Umpires The VP of Umpires (Umpire in Chief) is a voting member of the Lincoln Glen Little League and is expected to attend a majority of the board meetings.Duties/Responsibilities:

The VP of Umpires shall:

1. Be in charge of scheduling umpires for the Majors, Minors (AAA, AA & A) and post season tournament play.

2. Coordinate training umpires for Majors and Minors Divisions.

3. Coordinate umpire equipment needed for distribution to umpires.

4. Ensure student umpires get compensated for major and minors field work.

5. Handle complaints regarding umpires.

6. Handle umpire complaints against managers, coaches and parents.

7. Answer questions from managers/coaches or parents that may come up due to a call in a game, subsequent to the end of the game. The UIC will not
intervene in a game.

8. Attend board meetings.

Time Commitment:

1. 10 monthly board meetings of approximately 2 hours per meeting

2. Training umpires approximately 2 hour trainings and 4 hours prep/per training. 4 to 5 trainings preseason.

3. Two day sectional umpire training.

4. On field evaluation of umpires during the season. Approximately 1-2 hours per week.

5. Scheduling umpires. Approximately 4-8 hours per week during the season.

6. Compensating Student umpires: 1 hour per week.

7. Answering rules questions from managers/coaches/parents: Average 1 hour per week.

Player Agent The Player Agent, Little League is a voting member of the Lincoln Glen Little League and is expected to attend a majority of the board meetings.

Duties/Responsibilities:

The Player Agent – Little League shall:

1. Oversee evaluations for all Little League divisions, the Tryout Coordinator is responsible for the organization of volunteers to staff the evaluation day and ensure an orderly and timely transfer of the information to the Player Agent. As the Tryout Coordinator has no input in the actual evaluation and team selection process, the Tryout Coordinator may be a manager or coach in any of our divisions. Per Little League bylaws, “The player agent must not manage, coach or umpire in the division over which he/she has authority, unless the local league has received explicit written permission to allow this from Little League International.”

2. Maintain the integrity of the Rating System, this involves maintaining confidentiality of the ratings and ensuring those ratings are used to create teams of equivalent talent within a given division.

3. Determine the amount of teams the League will have at all the different levels based on signups and results from evaluations.

4. Oversee implementation of the Draft Process, specifically working to ensure that all teams in a given division at the start of a season have equivalent player talent.

5. Coordinate and maintain the integrity of the All Star Selection Process, this includes managing balloting for majors players, coordinating the All Star selection process including any All Star tryouts and preparing affidavit materials for all All Star teams.

6. Receive and review applications for player candidates and assist the President in verifying residence and age eligibility.

7. Supervise and coordinate the transfer of players between divisions of Little League according to the provisions of Little League Baseball.

Time Commitment:

1. 10 monthly board meetings of approximately 2 hours per meeting.

2. Work involved is ~20 hours per week at three specific time frames:

a. Pre and post- evaluations to create player lists.

b. Player selection draft.

c. All Star selection and affidavit preparation.

3. Other than that most time is spent at meetings and in consult with League President.

Other Comments:

Person who chooses to be player agent is one who will neither manage nor coach as there are many inherent conflicts with both team and All Star selection (and it is against Little League bylaws).

Enclosed below is the brief description from Little League’s website; I think the above covers all the important points.

Player Agent – The player agent conducts annual tryouts, is in charge of player selection, assists the president in checking birth records and eligibility of players and generally supervises and coordinates the transfer of players to or from the Minor Leagues according to provisions of the regulations of Little League Baseball. Separate player agents may also be selected to oversee individual divisions within the league. The player agent must not manage, coach or umpire in the division over which he/she has authority, unless the local league has received explicit written permission to allow this from Little
League International.

Equipment Director The Equipment Director is a voting member of the Lincoln Glen Little League and is expected to attend a majority of the board meetings.Duties/Responsibilities:

The Equipment/Uniform Director shall:

1. Perform a preseason assessment of all equipment in storage to determine its viability for the upcoming season. Including equipment for T-Ball, Minors, Majors, and Juniors.

2. Complete equipment bags for each team after tryouts and number of teams in each division is determined.

3. Determine if previous equipment is adequate to outfit teams; if it is inadequate then order necessary equipment.

4. Provide complete equipment sets to the VPs of each division. VPs are responsible for the distribution of equipment.

5. Receive requests for reorders of equipment from the division VPs. Coordinate ordering and receipt of orders with equipment supplier.

6. Order equipment/uniforms for All-Star teams.

7. Coordinate return of equipment from the division VPs.

Time Commitment:

1. 10 monthly board meetings of approximately 2 hours per meeting

Dir. of Team Parents The Director of Team Parents is a voting member of the Lincoln Glen Little League and is expected to attend a majority of the board.

Duties/Responsibilities:

The Director of Team Parents shall:

1. Act as the liaison between the team parents and the board/league.

2. Schedule and organize photo day, distribute photos and sponsor plaques.

3. Assist in the enforcement of parent snack shack duties.

4. Direct questions to the appropriate League representatives.

5. Responsible for collection of coaches’ evaluations.

6. Responsible for distribution of trophies.

7. Be the initial contact person for all parents on every team in the league.

Time Commitment:

1. 10 monthly board meetings of approximately 2 hours per meeting.

CRC Chair of Conduct Review CommitteeThe Chair of the Conduct Review Committee (CRC) is a voting member of the Lincoln Glen Little League and is expected to attend a majority of the board
meetings.

Duties/Responsibilities:

The Chair of the CRC shall:

1. Responsible for evaluating reported incidents of safety and/or conduct violations and to determine the appropriate action to be taken. Safety and/or Code of Conduct violations may be reported to the League President or Safety Officer by any Director, Manager, Coach, Umpire, Board Monitor or Parent/Guardian;

2. The CRC is comprised of persons affiliated with the league who have served, or are serving as Directors or volunteers in some recognized capacity, but who are not concurrently serving as the LGLL President, VP of any division, or are managing, or coaching a LGLL team. The CRC will consist of three or five members to be appointed by the LGLL Board of Directors. The chairperson of the CRC will be appointed by the Board of Directors

Time Commitment:

1. 10 monthly board meetings of approximately 2 hours per meeting

Sponsors The Sponsor position is a voting member of the Lincoln Glen Little League Board of Directors and is expected to attend a majority of the board meetings.
He/she manages all aspects of coordination with sponsors and with the printing of the annual program. He/she works with other board members as needed to support different areas of the league.

Duties/Responsibilities:

1. December 1

a. Contact all sponsors for team sponsorship, fence banners and program ads.

b. Forward all sponsorships checks to the Treasurer as received.

2. January

a. Finalize all sponsors, coordinate any art that needs to be provided (for fence banners or program) and finalize collection of sponsor fees.

b. Coordinate sponsors linked to certain teams, for example, a team sponsor may wish to sponsor their child’s team. We make every effort to accommodate
this request.

3. February

a. Provide sponsor names to VP’s for team names and to VP of Operations for scheduling.

b. Receive rosters from VP’s for program printing.

c. Coordinate program printing

d. Provide all information to Able Printing for program printing, need by Opening Day.

e. Review all banners from prior season to see if they can be used again. Have any necessary banners made.

4. March – order trophies for T-Ball and Championship trophies for League divisions.

5. May – coordinate the printing of the Farm Futures game program.

6. July – distribute team plaques to team sponsors.

Time Commitment:

1. 10 monthly board meetings of approximately 2 hours per meeting.

2. December through July activities will require approximately 6 to 10 hours per month.

Field Operations, Jrs. The Fields Director, Junior Division is a voting member of the Lincoln Glen Little League and is expected to attend a majority of the board meetings.

Duties/Responsibilities:

The Fields Director, Junior Division shall:

1. Coordinate permits and schedule for Primary playing field, which is Patrick Field located at Willow Glen Middle School, with the Willow Glen High School Varsity baseball coach and athletic director. Note: even though it is a Junior High field until 2:00 p.m. on school days, the field is the High School responsibility after 2:00 p.m. when the Junior League uses the field.

2. Work with the baseball coaches (Currently Sam Piraro and Cory Gurley) and Athletic Director (Eric Ostrowski) at Willow Glen High School to coordinate practice and game schedule. Typically, Junior division practice starts after High School JV practice each night and, games should be played the same days that the JV team plays as their games are on the Varsity field.

3. Coordinate with San Jose Unified School District Grounds department annual work to get field ready. (Weeds, trimming etc.)

4. Coordinate keys for the gate, JV blockhouse and batting cages with the Athletic Director and High School.

5. Coordinate with Equipment Director and Treasurer to order and buy tools, chalk, mound clay, infield fines and other necessary materials for each upcoming season.

6. Work with Junior Division managers and staff on how to properly take care of Patrick Field.

7. Schedule a work party with the Junior Division players and parents to get field ready before season starts.

8. Troubleshoot field issues. (Occasionally adjust sprinklers, mow infield and outfield. Be there to support managers in keeping up the field. )

9. Coordinate maintenance of the lawn mower.

10. Make recommendations to the board about capital needs. (Tractor to drag etc.)

Time Commitment:

1. Time commitment:

a. 10 Board meetings a year or 20 hours

b. 1-3 hours mowing/working the field a week per season.

Suggested Pre-Requisite roles and/or skills

Recommended to be a current or past Junior Division manager or coach.

Field Operations, LL The Little League Fields Director is a voting member of the Lincoln Glen Little League and is expected to attend a majority of the board meetings.

Duties/Responsibilities:

The Field Director LL shall:

1. Maintain fields during the season including, but not limited to:

a. Mowing fields.

b. Keeping sheds stocked with supplies.

c. Scheduling the installation and tear down of the outfield fences.

2. Coordinate yearly maintenance on lawn tractor, scoreboard and other field related equipment.

3. Schedule field preparation seminar for all coaches and managers at the beginning of the season.

4. Manage the watering and fertilizing of the infield and outfield grass.

5. Provide keys to sheds for all managers who require them.

6. Organize all sheds with proper equipment to prepare each field.

7. Order materials and tools and needed to maintain fields.

 

Time Commitment:

1. Time commitment:

a. 10 Board meetings a year or 20 hours

b. 1-3 hours mowing/working the field a week per season.

Suggested Pre-Requisite roles and/or skills

Recommended to be a current or past Little League manager or coach.

Webmaster The Webmaster is a voting member of the Lincoln Glen Little League and is expected to attend a majority of the board meetings.

Duties/Responsibilities:

The Webmaster shall:

1. Manage content and overall user experience of the league’s website pages and information.

2. Update website content (news, advertising, scheduling) based on requests from other Board members.

3. Content updates should be completed within 24 hours of an approved request.

4. Manage LGLL FaceBook account.

Time Commitment:

1. 10 monthly board meetings of approximately 2 hours per meeting.

Other Comments:

1. Skills required:

i. basic HTML

ii. familiarity with WordPress